During a meeting to define project scope a stakeholder tells the project manager that the main requested feature in the contract is not applicable, and this is documented m the lessons learned. What should the project manager do?
A.
Check with the team to learn what can be done, and consult an expert
B.
Ask the sponsor to close the project and pay the contracted penalty.
C.
Check that this information was documented correctly
According to the PMBOK® Guide, the project manager is responsible for managing the project scope and ensuring that the project delivers the agreed-upon features and functionality (Section 5.1). If a stakeholder tells the project manager that the main requested feature in the contract is not applicable, this means that there is a significant change in the project scope, which may affect the project cost, schedule, quality, and customer satisfaction. The project manager should not ignore this information, nor should they ask the sponsor to close the project or pay the penalty, as this may damage the relationship with the customer and the reputation of the organization. Instead, the project manager should check with the team to learn what can be done, and consult an expert if needed, to find out the impact of the scope change and the possible alternatives. The project manager should also communicate with the stakeholder and the sponsor to understand the reason for the scope change, and to negotiate a mutually acceptable solution. This is also consistent with the Professional in Business Analysis (PMI-PBA)® Examination Content Outline, which states that one of the tasks of a business analyst is to “assess the impact of a proposed change or solution on the business need, requirements, and stakeholder expectations” (Task 3.4). References:
PMBOK® Guide, 6th Edition, Section 5.1
Professional in Business Analysis (PMI-PBA)® Examination Content Outline, Task 3.4
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